Radiation Safety Office

NEWS & INFORMATION

GUIDELINES FOR PURCHASING RADIOACTIVE MATERIALS

All requisitions for radioactive material must be submitted to the Radiation Safety Office (RSO) for approval prior to order placement. Non-radioactive materials may not be ordered on the same requisition or P.O. as radioactive materials. Radiation Safety will forward the approved requisition to the appropriate Purchasing Department for prompt processing.

Electronic orders

Orders placed through the PRISM system are not allowed because the system does not allow for RSO approval.

University purchasers are encouraged to use the Clarus Internet Procurement System (IPS) for orders placed with Perkin Elmer, Amersham and MP BioMedicals. This internet based system automatically forwards requisitions to the Radiation Safety Office for approval.

Telephone orders

Telephone orders using a P-Card or other credit card are not allowed because this practice does not allow for RSO approval.

Paper Requisitions

Please mark all requisitions for radioactive materials with the words "Radioactive Material". This will assist departmental personnel who place orders and the purchasing departments in recognizing that your order is for radioactive materials, and therefore RSO approval is necessary

For purposes of RSO approval, the following information must be included on purchase requisitions. Additional wording specific to the order as desired by the department or special terms may also be included.

All requisitions must contain the following information:

Authorized User Name (Place in "Deliver to Person" box. If delivery is to the attention of someone other than the Authorized User, include the Authorized User's name after the individual's name, i.e., Smith/Jones.)

Final Delivery Location (Place in "Deliver to Location" box. This should be an approved radiation laboratory in most cases.) Note: All materials will be initially delivered to the Radiation Safety Office.

Special notes for University requisitions:

The "Requester" for radioactive materials is the Authorized User (Principal Investigator). It is not the name of any other person who might be filling out the form.

One-Time Orders (Defined as an order for a specific item or list of items)

List the following under item description:

Catalog Number and/or Chemical Form

Radionuclide Activity per Vial (amount in mCi, μCi, Bq or MBq)

Example: NET-027, Thymidine, 5 mCi

Standing Orders (Defined as an order for a specific list of items to be delivered on a fixed schedule over a defined period of time)

List the following under item description:

Catalog Number and/or Chemical Form

Radionuclide Activity per vial (amount in mCi, μCi, Bq or MBq)

Delivery Frequency (i.e., the first Monday of the month or list of specific dates)

Blanket Orders (Defined as a nonspecific order placed with a vendor for a range of items and for a stated period of time and a total dollar limit. Individual items are ordered on an as needed basis. Note: The Radiation Safety Committee approves the nuclides that may be ordered and the maximum quantity ordered per vial.)

Where possible, list specific catalog numbers, chemical form and activity amounts to be ordered.

If catalog numbers are not specified, list the following information under item description:

Radionuclide, followed by the maximum approved activity per vial (amount in mCi, μCi, Bq or MBq that is the order limit approved by the Radiation Safety Committee.)

Example: "H-3, 5 mCi maximum order per vial"

Blanket Orders for multiple researchers or entire departments are not allowed.

Radiation Safety Office
Webmaster
Revised September 13, 2004